Stock Alert & Reorder Generator

Automate Your Procurement and Purchase Orders

Knowing an item is low in stock is only half the battle; knowing exactly how many to reorder is the hard part. The Stock Alert System takes inventory management a step further by generating actionable procurement lists. How it works: You upload a file with 'Current Stock' and a 'Target Max Stock'. The engine filters out healthy inventory, isolates the depleted items, and calculates the exact 'Order Quantity' needed to restock them back to optimal levels. It outputs a clean file ready to send straight to your suppliers.

Step-by-Step Usage

1. Upload your .xlsx inventory dataset.
2. Map your 'Product Name', 'Current Stock', and 'Target/Max Stock' columns.
3. Click 'Generate Reorder List'.
4. The engine filters the data and computes the necessary replenishment quantities.
5. Download the highly targeted Purchase Order (PO) spreadsheet.

Key Benefits

• Optimizes Ordering: Stops you from guessing how many items to buy; calculates exact replenishment needs mathematically.
• Saves Time: Automatically drops hundreds of irrelevant 'Healthy Stock' rows, leaving only the items that require action.
• Vendor Ready: Outputs a clean list that can be immediately attached to a vendor email as a Purchase Request.

Real-World Use Cases

Retail buyers generate weekly procurement lists for their primary distributors. Dropshippers calculate exactly how much product to transfer from 3PLs to Amazon FBA fulfillment centers to maintain target levels. Office managers automate supply closet restocking.

Pro Tips

If you purchase items from different suppliers, ensure your uploaded file contains a 'Supplier/Vendor Name' column. After generating and downloading the Reorder List, you can use Excel's standard Filter tool to easily separate the POs by vendor before emailing them out.

Top Use Cases

• Generating weekly procurement orders for retail storefronts
• Calculating FBA restock quantities to prevent Amazon stockouts
• Managing internal corporate supply closet replenishment

Frequently Asked Questions